Top FAQs About Corporate Secretary Service For Operating Companies

While appointing a company secretary is not mandatory when starting a business in Vietnam, having one ensures smooth operations by managing paperwork and ensuring compliance. Vietnam enforces strict deadlines and reporting standards, where a single missed filing can result in fines or penalties. To avoid such issues, corporate secretary services can help streamline your company's legal and administrative tasks. For businesses operating in Vietnam, this service offers peace of mind and efficiency. Discover the key FAQs about corporate secretary that entrepreneurs should know.

Most common FAQs about corporate secretary services

Corporate secretary services play a vital role in helping businesses maintain compliance and manage administrative requirements. Let’s explore some frequently asked questions.

Who is a corporate secretary?

A corporate secretary is responsible for handling legal and regulatory tasks to ensure a company remains compliant with laws and standards. Their duties include managing official documents, organising board meetings, and filing reports with authorities. This role connects the company’s management with regulatory bodies, making sure everything is done correctly and on time. Having a corporate secretary reduces the risk of penalties and helps manage administrative tasks efficiently. They play a key role in keeping the company legally sound and operating smoothly. They also advise the board on best practices in governance and compliance. Their expertise helps companies avoid fines and legal troubles and run smoothly in Vietnam.

Corporate secretaries in Vietnam are essential for legal compliance

What is the role of a corporate secretary for foreign businesses?

For foreign businesses, corporate secretaries are even more critical as they help navigate unfamiliar regulations. Their role is to ensure companies meet local legal requirements such as registration, taxes, and labour laws. They make sure all legal paperwork is complete, so businesses can focus on their operations without extra stress. They also store important legal documents for business. With bilingual skills, corporate secretaries prepare documents in English and Vietnamese, which is especially useful for foreign investors:

Act as a point of contact between your company and Vietnamese government authorities, handling queries, submissions, and inspections effectively.
Help the company stay current with changes in Vietnamese regulations to adapt to new legal requirements quickly.
Serve as bridge communication gaps between foreign business owners and handle Vietnamese ministration tasks.
Support administrative and compliance tasks allowing you to focus on core business activities.
Keep track of compliance deadlines and regulatory changes, avoid fines, litigation, or reputational damage due to non-compliance.

Is a corporate secretary a must in Vietnam?

Under the current laws of Vietnam, there is no mandatory requirement for companies, including those established by foreign investors, to appoint a company secretary. However, appointing a company secretary can be highly beneficial and even necessary in certain circumstances. This depends mainly on the type of company, its scale of operations, and its specific governance needs. While not obligatory, having a company secretary can significantly enhance the management and administration of the company.

A corporate secretary is not compulsory in Vietnam but necessary for smooth operations

Other related questions

Discover how our corporate secretarial services and business solutions can help your operations run smoothly and ensure legal compliance in Vietnam.

What G2B corporate secretary services can help my business?

As one of the G2B services in Vietnam, our corporate secretarial service provides professional support for businesses as your trusted partner for smooth business operations in Vietnam. Focus on growing your business with peace of mind as G2B handles your essential administrative tasks. We ensure legal and regulatory compliance, so you can operate seamlessly in Vietnam without the stress of navigating complex regulations.

All documents in one place: No more finding missing files. G2B securely stores your essential company’s legal documents, giving you quick access whenever needed.
Assistance with related legal documents: We provide complete support in handling legal documents and correspondence with government agencies. We prepare vital legal documents such as appointment letters, authorisation letters, and powers of attorney in bilingual English and Vietnamese formats.
Keeping your company compliant: We follow and provide timely notifications for upcoming annual compliance in Vietnam. This keeps your business running smoothly and aligned with Vietnam’s legal requirements.
Monthly reporting: Stay informed with our detailed monthly reports covering all corporate secretarial activities and documents handled for your company, ensuring you can access the data you need.
Add-ons you might need: G2B also provides a range of additional services to support businesses comprehensively. Our offerings include:

+ Work permits and temporary residence cards (TRCs)

+ Business information updates

+ Company dissolution service

+ Travel desk

Does G2B provide any other services?

Yes, G2B offers additional services to support your business expansion in Vietnam with seamless experience:

Incorporation services: We assist entrepreneurs in setting up their businesses in Vietnam and navigating the company formation process.
Local bank account assistance: Our experts give instructions and help open local bank accounts tailored to your needs.
Work permits and TRCs: We provide work permits and temporary residence cards for foreign employees, ensuring compliance with immigration laws.
Business travel desk: From booking flights to fast-track services, our travel desk handles all aspects of business travel.
Business trip packages: Work and explore Vietnam with customised itineraries and receive a direct consultation with G2B experts about company formation procedures in Vietnam and annual compliance.

G2B offers a variety of services to support your business in Vietnam

Whether you're a local entrepreneur or a foreign investor, these services are suitable for ensuring smooth and successful operations in Vietnam. With G2B, you can confidently expand your business, knowing we're here to support you every step of the way. Contact G2B today to learn more about how we can help you achieve your business goals in Vietnam, or if you have any other FAQs about corporate secretary services!